As much as I tried to use every excuse in the book, deep down I knew it was time to get the help I needed in my business if I wanted to be able to scale it to a higher level and enjoy the freedom I had worked so hard for (and wasn’t living!).
My first step was to find the money for that assistant (to read how I did that, click here) but then I was left with a big question…. what exactly do I have this person DO? I mean, who can really run my business like I can??
More people than I even knew.
If you are like I was, you are a DIY entrepreneur. Your hands are on EVERYTHING in creating your dream. You’re the owner, designer, web manager, e-mail checker, errand runner… and you’re feeling all over the place because of. It’s a one woman show every day. And the one woman is you – in need of a N-A-P.
And like the best friend who’s willing to tell you her secret to finding the best restaurants in town… I want to share my secret to figuring out exactly WHAT to outsource in your business so that you can get the most out of your money and work smarter in the process!
1. WRITE IT OUT:
For three days, write down everything you do in your business on a daily basis. From answering emails to posting on social media to doing calls and webinars. Every new action you take, jot it down in a notepad or note app on your phone.
2. DIVIDE YOUR LIST:
Once you have your list, grab two highlighters and let’s get to work! We’re going to categorize everything you just wrote down into two key areas.
- COLOR 1: Highlight any task on that list that only YOU can do. Meaning if money was no factor at all, you would still be doing it because it’s something that absolutely NEEDS your personal touch (e.g. webinars and discovery calls)
- COLOR 2: With the remaining tasks listed, highlight all the tasks that you know do not within your area of expertise as they are specialized skills. These are usually the things you find yourself spending hours and hours on trying to figure out but it just doesn’t click because it’s not your “thing” (e.g. web design, graphic design, Facebook ads, ect).
3. YOUR PERSONAL V.A. LIST
Take a look at what’s left on that list. THAT is your V.A. list! The things that a qualified V.A. can jump in and help you with in your business in order to give you back time in your day and keep things running smoothly. You have identified what is the best investment of your time and skills as well as what needs specialized skills in a specific area (which you can then outsource next!) and what’s left are the things that need to get off your plate first.
Creating this list, makes it much easier for me to be able to write out a job description with the exact tasks I need those applying to be able to handle and as an extra bonus, it starts out communication and expectations off on a great foot right from the beginning!
Do you have an assistant in your business right now? If so, what type of tasks are they doing for you currently?
And if not… from one friend to another trust me on this one… it’s time to step into your life of freedom and get some help fellow daydream achiever!